Amateur Radio Skills Night Formula

The following article may be of interest to amateur radio clubs looking to offer something over-and-above a traditional club night. We’re hoping that the successful Skills Night format could be of use to others, or may stimulate ideas, that may be of use to other amateur radio groups.

 

The “Amateur Radio Skills Nights” held monthly in Danbury, Essex have become something of a success. The event is hosted by the training team of the Chelmsford ARS, and attracts an average of 50-90 visitors a month from around the region. In response to several requests for information on the “Skills Night Formula”, we’ve released a guide aimed at helping other amateur radio groups to plan similar activities. The guide is also available as a downloadable PDF document in our club resources section.

Amateur Radio Skills Night in Danbury
Amateur Radio Skills Night in Danbury

 

Download Amateur Radio Skills Night – The Formula (PDF)

 

Background to Skills Night

The “Skills Night” concept is a variant of Essex Ham’s “Foundation+” concept. As the name suggests, Foundation+ was designed for clubs that are keen to nurture new starters, and is a series of themed evenings aimed at helping attendees to gain confidence, develop skills, and progress in the hobby.

It was planned that Foundation+  would be deployed by one of the newer groups in Essex during 2013, but when the group decided to pass on the idea, the “Skills Night” variant was created to a suit another local club, which has a wider demographic. The concept was first adopted by Chelmsford ARS, and within a month of their approval, the first event was laid on. It has proven hugely popular across the region, and other Skills Nights have since started.

For more on the background, see our earlier article: Amateur Radio Skills Workshop Concept

Aims of Skills Night

A simple three-point philosophy guided the creation of the “Skills Night” format. It was felt that each night should contain:

  • Something for newcomers to help them progress
  • An opportunity for established amateurs to share their knowledge, whilst trying something new
  • A social event for chatting, sharing and networking

It was important to steer away from the style and format of traditional club meetings, so no lengthy announcements from a club Chairman, no long PowerPoint presentations and no drawn-out club raffles. It was also felt important to involve several local groups in addition to the host club. Groups were to include local Morse groups, repeater groups, RAYNET and other special interest groups.

Chris M6EDF with the 3D printer
Live demonstrations at the Essex Skills Night

If your club is considering running a Skills Night, we’d suggest doing this monthly at a central location, perhaps for two or three hours on a weekday evening. No formal sit-down talk (allowing open chat and networking) and no need to arrive bang on time (handy for those with families or commutes). Free tea and biscuits all evening (with an optional donation to cover venue hire).

Each night should have at least one section dedicated to the following (with examples from the Essex Skills Night):

  • Newbies: Something to help a new Foundation licence holder to develop (basic HF station, Echolink demo, Slim Jim construction, software logging demo, “beginners corner”, antenna advice)
  • Seasoned hams: Something that a more experienced amateur could learn about, or may not be able to access (Working satellites, Raspberry Pi, live data mode demo, software/hardware project, SDR)
  • Wow factor: Something interesting or impressive (Obscure antenna, High Altitude Balloon demo, live ISS packet exchange, drone flight, RAYNET APRS tracker, lightning detection kit, Elecraft KX3 driven by a Raspberry Pi)
  • Regulars: In the case of the Essex event, an early approach was made to the Essex CW Club to ensure a regular presence at Skills Nights. In addition, there have been semi-regular visits from local repeater groups, RAYNET groups and local RSGB managers
  • Take-away: Visitors should be to go away with something (engraved callsign badge, Slim Jim antenna they made themselves, components purchased at cost, getting their handheld programmed with local repeaters)

 

Running a Skills Night Event

The event should run by a coordinator who is suitably empowered to run and promote the event. That person approaches local enthusiastic amateurs and encourages them to bring something along for show-and-tell. Demos are to a small group, or one-to-one, so there’s no need to prepare long talks or presentations – just to bring something along and sit on a table talking about it to passers-by. Some of the volunteers may be willing to go the extra mile and have a monthly theme, or perhaps offer a service (such as programming handsets, antenna advice, QRZ setup, etc).

Skills Night Generic ImageLocal clubs/groups may also want a table, for self-promotion, recruitment or subs renewal.

It is helpful to have a dedicated “greeter”, a signing-in book, and a printed list of who’s attending/demonstrating.

With a high attendance and a low-cost venue, the donations for tea/coffee may be able to cover the cost of hiring the venue. If not, a raffle or a nominal admission fee should allow the evening to pay for itself.

A feedback form, questionnaire, or online feedback mechanism can be helpful, to gauge what topics should be covered at future events. It is also important to thank those who support the event, as they are vital.

Case Study: Essex

cars_logo_yellowThe Chelmsford Amateur Radio Society began hosting the Essex Skills Night in early 2014. The event is hosted at a village hall in Danbury and is supported by the society’s training team.

The event currently runs monthly on the third Monday of the month. Doors open at 6:30pm for a 7pm start, finishing shortly after 9pm. There is a 10 minute “gathering” at 8pm where the event organiser thanks the helpers, announces what’s on each table and makes any other local club announcements. There follows a 10 question multiple choice quiz. Questions are pinned to the wall at the start of the night and projected onto a screen using a looped PowerPoint presentation, so attendees can pre-read the questions. No prizes, and the aim is to raise discussion around the questions, which are often themed (band plans, latest news, controversial topics, etc.)
Skills Night Thumbnail
Between January and November, average attendance was in the upper 60s, with the peak being a turnout of 93 people (including visitors from 5 counties). The event is heavily promoted using Essex Ham’s social media feeds with a direct mail to local Essex Ham members. Chelmsford ARS also mail their membership direct about the event.

For more, see our Essex Skills Night Reports

 

Skills Night Promotion

The Skills Night formula works best if a) free, b) open to all regardless of club membership / affiliation, and c) promoted by local clubs, websites and social media.

A dedicated website or webpage with a short URL is also an advantage (e.g. www.sxham.uk/skills) and allowing people to sign up to an announcement mailing list can be very helpful, both for making requests for help, and for reminding people of upcoming Skills Nights or related events.

Skills Night Microsite, hosted by Essex Ham and branded for CARS
The Essex ‘Skills Night’ Website, hosted by Essex Ham and branded for CARS

 

Forging links with relevant local groups pays dividends, so approaching local CW clubs, repeater groups or amateurs with a strong online presence is recommended.

Word-of-mouth promotion, plus good use of Twitter (for announcements) and Facebook (for photos) is a sensible idea too.

Skills Night in Action

Below are some images from the Essex Skills Night, hosted by the Chelmsford ARS Training team. For more, see Essex Skills Night, see our write-ups of recent events, or visit the Chelmsford ARS Skills Night page.

Timelapse video of March 2016 Skills Night

 

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